Organizations have moved away from paper documents and are “going digital.” Document management has always been key to business operations, but current methods differ greatly from those of even ten or twenty years ago. Software platforms have taken the lead, and if your company hasn’t started making the switch, you’re already behind the competition.
A number of trends have recently emerged in document management practices, and many have the potential to stand the test of time. Some of have been around for years, yet are just now starting to become commonplace. Some, however, are brand new to the world of document management software.
Store all items in a central repository. Easy and comprehensive search options on metadata and content for documents, drawings, correspondence, emails and more.
Manage your Documents to the Highest Standards
Store all documents, drawings, correspondence, emails, contracts and purchase orders in a central environment. Control access and always have the latest revisions and versions available for your team.
Support your team with dedicated search and drill down functions. Find the information you need rapidly, using metadata search or content search.
Streamline and control workflows using Assai. Easily setup and maintain workflows. Make use of user inboxes, automatic workflow assignment and forwarding. Take advantage of personal inboxes showing outstanding items. Follow the status of documents, correspondence and emails in flowcharts. Make use of sequential and parallel workflow and automatic escalation options.
Security and Access Control
Assai has strong authorization and identification control. Access control is easily organized in dedicated screens, from project to record level. One is in full control of who is allowed to open which records and files. Every action is logged. Logging to the lowest level can be activated and reported on.
Drill Down and Search
Search documents using multiple choice attributes or content search. Make use of the many drill down trees to find documentation like the discipline-document types tree, the originator tree or area-discipline-document types tree and many others. Walk down the Work Breakdown Structure tree folders or the asset structures. Use the AssaiBIM 3D-model viewer to find the required documentation.
Assai offers process integration with scanners. Scanned images can be processed easily in a dedicated data entry screen showing the scanned image on the right hand side.
Interfaces with 3rd party DMS
Assai interfaces with 3rd party file management systems, like MS-Sharepoint and Opentext-CS10. Files uploaded in Assai are directly stored in the 3rd party system without any user interference required. Users of Assai do not even notice that the file is uploaded or retrieved from another system. Changes to metadata such as title, status and check-out/check in actions are directly passed on to the external system.
Assai offers a complete set of procedures to manage your data. Procedures that ensure you can control and manage the latest project deliverables. Related information is always directly available. Assai’s in-built and configurable procedures ensure that handover and commissioning is complete and meets regulatory compliance.
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